Administrative Guide for AGM 2025

ADMINISTRATIVE GUIDE FORTY-SIX ANNUAL GENERAL MEETING (“46TH AGM”)

Date & Time	:	Wednesday, 10 December 2025 at 10:30 AM
Meeting Venue	:	Hall 2, Level 14, Sunway Velocity, Two Office Tower, 158, Jalan Peel, Maluri, 55100 Kuala Lumpur

Registration on the day of the 46th AGM

The registration counter will open at 9.30 am on Wednesday, 10 December 2025. Shareholders or proxies are requested to produce/show their original MyKAD or Passport (for non-Malaysians) during registration for verification purpose. Please ensure the original MyKAD or Passport is returned to you thereafter.

Please take note that no person will be allowed to register on behalf of another person, even with the original MyKAD or Passport of that person. Upon verification, shareholders or proxies are required to write their names and sign on the Attendance List placed on the registration table. Shareholders or proxies will also be given identification wristbands for voting purposes.

Corporate Members

Corporate members who wish to appoint corporate representatives instead of proxy, must deposit their original or duly certified of appointment of corporate representative to Tricor Investor & Issuing House Services Sdn. Bhd. on or before the 46th AGM.

Appointment of Proxy or Attorney

Only members whose names appear on the Record of Depositors as at 02 December 2025 shall be eligible to attend, speak and vote at the 46th AGM or appoint proxy(ies) and/or the Chairman of the 46th AGM to attend and vote on his/her behalf.

Members can appoint the Chairman of the 46th AGM as their proxy and indicate the voting instruction in the Form of Proxy.

If you wish to participate in the 46th AGM yourself, please do not submit any Form of Proxy for the 46th AGM. You will not be allowed to participate in the 46th AGM together with a proxy appointed by you.

Accordingly, proxy form and/or documents relating to the appointment of proxy/attorney for the 46th AGM whether in hard copy or by electronic means shall be deposited or submitted in the following manner and must be received by the Company not less than twenty-four (24) hours before the time set for the 46th AGM or not later than Tuesday, 9 December 2025 at 10.30 a.m.

In Hard copy form:In the case of an appointment made in hard copy form (by hand/post), the Form of Proxy shall be deposited with the Company’s Share Registrar, Tricor Investor & Issuing House Services Sdn. Bhd. (or “Tricor”) of Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur or alternatively, deposited in the drop box located at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur.
By Electronic form:The procedures to submit your proxy form electronically via Vistra Share Registry and IPO (MY) portal (“The Portal”) are summarised below: –

Procedure	Action
i. Steps for Individual Shareholders
Register as a User at The Portal	Visit the website at https://srmy.vistra.com. Click “Register” and select “Individual Holder” and complete the New User Registration Form. For guidance, you may refer to the tutorial guide available on the homepage. Once registration is completed, you will receive an email notification to verify your registered email address. After verification, your registration will be reviewed and approved within one (1) working day. A confirmation email will be sent once approved. Once you receive the confirmation, activate your account by creating your password. If you are an existing user with The Portal or our TIIH Online portal previously, you are not required to register again.
Proceed with submission of proxy form	After the release of the Notice of Meeting by the Company, login with your email address and password. Select the corporate event: “SEREMBAN ENGINEERING BERHAD 46TH AGM”. Navigate to the 3 dots at the end of the corporate event and choose “SUBMISSION OF FORM OF PROXY”. Read and agree to the Terms and Conditions and confirm the Declaration. Indicate the total number of shares assigned to your proxy(s) to vote on your behalf. Appoint your proxy(ies) and insert the required details of your proxy(ies) or appoint the Chairman as your proxy. Indicate your voting instructions – FOR or AGAINST or ABSTAIN. Print the proxy form for your record.
ii. Steps for Corporation or Institutional Shareholders
Register as a User at The Portal	Visit the website at https://srmy.vistra.com. Click “Register” and select “Representative of Corporate Holder” and complete the New User Registration Form. Complete the registration form with your personal details. Once registration is completed, you will receive an email notification to verify your registered email address. After verification, your registration will be reviewed and approval within two (2) working days. A confirmation email will be sent once approved. Once you receive the confirmation, activate your account by creating your password. Note: The representative of a corporation or institutional shareholder must register as a user in accordance with the above steps before he/she can subscribe to this corporate holder electronic proxy submission. Please contact Tricor if you need clarifications on the user registration.
Proceed with submission of proxy form	Login to https://srmy.vistra.com with your email address and password. Select the corporate event: “SEREMBAN ENGINEERING BERHAD 46TH AGM”. Navigate to the icon “>” at the end of the corporate event. Read and agree to the Terms and Conditions and confirm the Declaration. Select the corporate holder’s name. Proceed to download the submission file. Prepare the file for the appointment of proxy(ies) by inserting the required data. Proceed to upload the duly completed proxy appointment file. Select “Confirm” to complete your submission. Print the confirmation report of your submission for your record.

Voting At Meeting

The voting at the 46th AGM will be conducted by poll in accordance with Paragraph 8.29A of Main Market Listing Requirements of Bursa Malaysia Securities Berhad (“Bursa Securities”). The Company has appointed Tricor as Poll Administrator to conduct poll voting electronically (e-voting) via The Portal and Independent Scrutineers will be appointed to verify the results of the poll.

During the 46th AGM, the Chairman of the 46th AGM will invite the Poll Administrator to brief you on the poll procedures.

Upon completion of the voting session for the 46th AGM, the Independent Scrutineers will verify the poll results for the announcement by the Chairman of the 46th AGM, followed by the declaration on whether the resolutions are carried.

Results of the Voting

The resolutions proposed at the 46th AGM and the results of the voting will be announced at the 46th AGM and subsequently via an announcement made by the Company through Bursa Securities at www.bursamalaysia.com.

No Recording or Photography

No recording or photography of the 46th AGM proceedings is allowed without prior written permission of the Company.

No Smoking Policy

A no smoking policy is maintained in the Meeting Hall. Your co-operation is much appreciated.

Door Gift & Refreshment

There will be no door gifts and only light refreshments will be served for lunch.

Parking Redemption

The Company will not provide parking redemptions. Attendees of the 46th AGM are required to bear their own parking expenses at the meeting venue.

AGM Enquiry

If you have any enquiries on the above, please contact Tricor during office hours on Mondays to Fridays from 8.30 a.m. to 5.30 p.m. (except on public and surprise holidays):

Tricor Investor & Issuing House Services Sdn Bhd Registration No. 197101000970 (11324-H) Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia	Telephone Number
	General Line	+603-2783 9299
	Email	is.enquiry@vistra.com

ADMINISTRATIVE GUIDE FORTY-SIX ANNUAL GENERAL MEETING (“46TH AGM”)

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